Oshawa Church Hockey LeagueTOP

Rules

Mission Statement

The primary purpose of the Oshawa Church Hockey League is to provide recreational hockey for all the participants with the primary emphasis on ice recreation in the true spirit of sportsmanship and fair play.

2005 - 2006

Organization By-Laws, Rules & Regulations

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SECTION 1. - BY-LAWS

Article 1.0 Name

a)  The name of the League shall be:  "The Oshawa Church Hockey League", hereinafter referred to as the League.

b)   In the event that you or your team wishes to purchase off ice team apparel and/or paraphernalia the following guidelines will be adhered to:

            1.    If the team wishes to purchase team paraphernalia and/or apparel that  team should insure

            that the O.C.H.L. logo is used and that the articles purchased include the team name;

            2.    If you have an organization, company, corporation or the like, that wishes to assist in the

            purchase of team apparel and/or paraphernalia the O.C.H.L. logo must be used along with the

            name of the hockey team.

When placing the O.C.H.L. logo on such items, the logo will have the place of prominence on the article and any other logos, such as that of those assisting with the purchase, will not exceed the O.C.H.L. crest in size or prominence.  An example of this would be left of a jacket or the front of the head on a ball cap.

All potential purchases must be submitted to the board for written approval.  They must be accompanied by a written description of the article and include a detailed diagram of the article purchased with all necessary measurements and dimensions.  All sponsors must be approved by the League executive before any work can be done.

It should be noted that in accordance with the By-Laws and Rules and Regulations of the League, the Oshawa Church Hockey League provides all teams with hockey jerseys and, as such, no other logo will be placed on any League sweaters.  League sweaters will be worn for all League, tournament and exhibition play.

Article 2.0 Objectives

The objective of the League shall be to provide recreational hockey for the participants with the primary emphasis on ice recreation in the true spirit of sportsmanship and fair play.

Article 3.0 Membership

The membership of the League shall consist of General Members, Associate Members, Life Members and Participating Members described as:

a)  GENERAL MEMBERS, i.e., all parents or guardians of participants in the League in the current recreation season.  Each parent or guardian shall receive membership upon submission and acceptance of the League of a completed and signed registration form for each participant along with the corresponding fee as prescribed in Article 9.3, and shall receive one voting right regardless of the number of participants registered;

b)  ASSOCIATE MEMBERS, i.e., Team Officials, Chain Co-ordinators  and any and all persons as the Board may see fit to appoint from time to time.  Each such appointee shall receive membership and one voting right upon appointment and for the duration of the current recreation season;

c) LIFE MEMBERS, i.e., any and all persons as the Board may see fit to honour for exemplary service to the League.  Each person shall receive membership and one voting right upon induction as a Life Member.  The recommended criteria for Life Membership as approved by the Board on November 20, 1994 will be:

            i)    Past Presidents who have successfully served in the capacity for at least two (2) terms.  It is

            recommended that this candidate be away from this office for a minimum of three (3) years before

            being considered.

            ii)    Any League member or former member who has demonstrated outstanding service to the

            League as a Director, Team Official, on or off ice official or committee member.

            iii)    Any long term member (fifteen years) who has given consistently of his/her time and talent to

            the League.

d) PARTICIPATING MEMBERS i.e., all persons participating in the current recreation season.  Each such participant shall receive membership but no voting privilege, except those who are at least 18 years of age, upon acceptance by the Board of a completed and signed registration form along with the corresponding fee as prescribed  in Article 8.3.

Article 3.1 General/Life/Associate Members

It is the responsibility of all General, Associate and Life Members:

a)  To assist the League and it's officials, in particular the Convener and his/her coaches, in the promotion of sportsmanship and positive attitudes within the League;

b)  To recognize the authority of the League and Arena Officials and to assist them in exercising that authority. (This should include directing all complaints to the Convener as soon as they arise.  Parents are encouraged to be open with the Convener regarding the concerns and opinions which they may have);

c)  To insure that participants have safe and approved equipment for League play and practices;

d)  To co-operate with and assist the Coach is possible when asked to and volunteer for such duties as timekeeping.

e)  To insure that participants are at the arena at least thirty (30) minutes prior to game time;

f)   To support and encourage ALL participants on the ice and refrain from negative remarks to officials or opposing players;

g)  To refrain from using alcoholic beverages, profanity or unacceptable social conduct in or about the arena facility.

(Failure to comply with this responsibility will be severely dealt with by the Board and can result in dismissal from the League and forfeiture of all fees paid to the League)

Article 3.2 Participating Membership

It is the responsibility of the Participating Members:

a)  To respect and adhere to all ideals, policies and rules determined by the Canadian Hockey Association, the Ontario Minor Hockey Association, the League and his team;

b)  To attend all games and at least one practice per week;

c)  To show proper respect for all game officials and League volunteers;

d)  To refrain from using alcoholic beverages, profanity, or unacceptable social conduct on or about the arena facility.  (Failure to comply with this responsibility will be severely dealt with by the Board and can result in dismissal from the League and forfeiture of all fees paid to the League);

e)  To respect the facility in which they are privileged ot play, and to conduct themselves properly while on arena property and to obey all non-smoking signs;

f)   To insure the equipment being used is approved equipment;

g)  To respect and properly maintain League equipment;

h)  To display a high degree of sportsmanship, teamwork and positive attitudes at all times on behalf of their teams and the League; and

i)   To be present at least thirty (30) minutes prior to game and be ready to play at game time.

Article 4.0 Business of the League

The affairs of the League shall be managed by a Board up to 27 Directors (elsewhere referred to as the Board) each of whom shall hold office for the fiscal year next after the time of his/her election.  One (1) Director shall be the Immediate Past President of the League and three (3) Directors will be Directors at Large not having specific responsibilities except as the Board may see fit to designate.  The remaining Directors shall perform the responsibilities as indicated below:

Director and President

Director and 1st Vice President

Director and 2nd Vice President

Director and 3rd Vice President

Director and Secretary

Director and Treasurer

Director and Ice Convener

Director and Chairperson of Rules Committee

Director and Referee-in-Chief

Director and Convener - Instructional Division

Director and Convener- Novice Division

Director and Convener - Atom Division

Director and Convener - PeeWee Division

Director and Convener - Bantam Division

Director and Convener - Midget Division

Director and Special Events Co-ordinator

Director and Registrar

Director and House League Tournament Co-ordinator

Director and Select Team Co-ordinator

Director and Purchasing Agent

Director and Chairperson of Ways & Means Committee

Director and Publicity Agent

Director and Custodian of Trophies

Article 4.1.1 Board of Directors

It is the responsibility of all members of the Board:

a)  To establish working policies to promote and foster good attitudes and provide the best possible environment in the best interest for the enjoyment and protection of the participants of the League programs;

b)   To implement the rules set down by the Canadian Hockey Association, the Ontario Minor Hockey Association and those approved by the League;

c)   To promote and foster all ideals, policies and rules of the League whenever and wherever possible and with all officers and participants of the League;

d)   To communicate effectively any changes to the policies and rules which may occur from time to time;

e)   To appoint, when necessary, protest or appeal committees and inform the appointed persons and all other parties involved.  (It is strongly suggested that such a committee should avoid conflicts of interest and should include as an appointee a member of the Rules Committee.  Note the addendum regarding memorandum of agreement and by-laws of the Oshawa Ice Advisory Council;

f)   To receive, discuss, approve or reject and implement any rules or rules changes forwarded to them from the Rules Committee.

g)   To proved machinery to receive and implement any by-laws or policies received from the Oshawa Advisory Council and to communicate these by-laws or policies to the Rules Committee;

h)  To approve all team cresting and to set down teams colours for the League;

i)   To promote Canadian Hockey Association and Ontario Minor Hockey Association certificate clinics for coaches, referees and trainers, and also to promote any other clinic(s) that the League feels may contribute to the development of all participants;

j)  To review all applications to the League in accordance with League Rules and Regulations;

k) To review all applications and receive new applications in the best interest of the League;

l)  To appoint such team officials as may be required to carry out the recreational activities of the League.

m) To establish temporary operational Rules & Regulations during the year for the different divisions and facilities whose purpose will be to control participants and/or spectators in the best interest of the League.

n)  To appoint other committees or assign specific responsibilities as may be required from time to time; and

o)  To appoint two (2) Delegates, who must be duly elected members of the Board, to attend the Board of Directors meetings of Oshawa Minor Hockey Association.  Both will have voting privileges and will act as a direct liaison between the Association and the League.

Article 4.1.2 Elections

The election of the members of the Board shall be conducted at the Annual General Meeting of the League by and independent Election Officer appointed by the Board for such purpose.

Article 4.1.3 Tenure of Office

All members of the Board shall be elected for a period of one (1) year, that year being the fiscal year of the League as set out in Article 8.5 with the exception President, Treasurer, Registrar, Ice Convener which will be for a two (2) year term.

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Article 4.1.4 Eligibility

All members in good standing as defined in Article 3.0 and who have reached the age of 18 years, including members of the existing Board, are eligible for election to the Board.

Article 4.1.5 Removal From Office

Upon 75% majority vote, by the Board members present, the Board shall have the power to remove from office any officer or appointed member of the League who does not perform their duties and responsibilities as described in the By-Laws.

Article 4.1.6 Vacancies

The Board shall have the power to fill any vacancy which may occur in its numbers and any person so appointed shall have the responsibility and authority of the position to which he/she is appointed as set out in the By-Laws.  Any appointment to a position on the Board shall be effective only until the end of the current fiscal year of the League.

Article 4.1.7 Remuneration

Remuneration of members for services rendered except to the extent of reimbursement for authorized expenses outlaid on behalf of the League is prohibited.

Article 4.2 President

It is the responsibility of the President:

a)  To preside at all meetings of the Board and the Executive Committees and to have a casting vote only;

b)  To exercise the powers of the Board in the case of an emergency;

c)  To sit on all other committees as an ex-officio voting member;

d)  To act as the League representative before the Oshawa Ice Advisory Council;

e)  To act as a duly appointed signatory in accordance with Article 8.4;

f)   To avoid all conflicts of interest in the performance of his/her duties and to this end shall not perform in the capacity of full time convener or team official; and

g)  To act as the League representative before Oshawa Minor Hockey and Ontario Minor Hockey.

Article 4.3 1st. Vice-President

It is the responsibility of the 1st Vice-President:

a)  To act in the absence of the President and to have and exercise all the powers of the President as set out in Article 4.2(a to f)

b)  To oversee the operations of the PeeWee and Atom Divisions of the League;

c)  To act as liaison between the Conveners of the divisions for which he/she is responsible and the Board or the Executive Committee;

d)  To participate in the selection and appointment of the coaches and other team officials of the divisions for which he/she is responsible;

e)  To guide, instruct and if necessary discipline the Conveners and team officials of the divisions for which he/she is responsible;

f)   To act as a duly appointed signatory in accordance with Article 8.4;

g)  To avoid all conflicts of interest in the performance of his/her duties and to this end shall not perform in the capacity of full-time convener or team official in the divisions for which he/she is responsible;

h)  To forward reports on injuries and suspensions from the Conveners to other Vice Presidents, Rules Chairperson and the President.

Article 4.4 2nd. Vice-President

It is the responsibility of the 2nd. Vice-President:

a)  To act in the absence of the President and 1st. Vice-President and to have and exercise all powers of the President as set out in Article4.2 (a to f)

b)  To oversee the operations of the Bantam and Midget Divisions of the League;

c)  To act as liaison between the Conveners of the divisions for which he/she is responsible and the Board or the Executive Committee.

d)  To participate in the selection and appointment of the coaches and other team officials of the divisions for which he/she is responsible;

e)  To guide, instruct and if necessary discipline Conveners, coaches and team officials of the divisions for which he/she is responsible.

f)  To act as a duly appointed signatory in accordance with Article 8.4;

g)  To avoid all conflicts of interest in the performance of his/her duties and to this end shall not perform in the capacity of full-time Convener or team official in the divisions for which he/she is responsible; and

h)  To forward reports on injuries and suspensions from Conveners to other Vice-Presidents, Rules Chairperson and the President.

Article 4.5 3rd. Vice-President

It is the responsibility of the 3rd. Vice-President:

a)  To oversee the operations of the Instructional and Novice divisions of the League;

b)  To act as liaison between the Conveners of the divisions for which he/she is responsible and the Board or the Executive Committee;

c)  To participate in the selection and appointment of the coaches and other team officials of the divisions for which he/she is responsible;

d)  To guide, instruct and if necessary discipline Conveners, coaches and team officials of the divisions for which he/she is responsible;

e)  To act in the absence of the President, 1st. Vice-President and 2nd. Vice-Presidents and to have and exercise all powers of the President as set out in Article 4.2 (a to f);

f)  To act as a duly appointed signatory in accordance with Article 8.4;

g)  To avoid all conflicts of interest in the performance of his/her duties and to this shall not perform in the capacity of full-time Convener or team official in the divisions for which he/she is responsible; and

h)  To forward reports on injuries and suspensions from Conveners to other Vice-Presidents, Rules Chairperson and the President.

Article 4.6 Secretary

It is the responsibility of the Secretary:

a)  To performs all general secretarial duties of the League;

b)  To attend all meetings of the League and to keep minutes of all such meetings;

c)  To give notice, including time, location, date  and agenda of all meetings of the League to such persons entitled to receive such notices;

d)  To publish notice of the Annual General Meeting at least six (6) weeks prior to such meeting, including date, time, location, agenda and any Notices of Motions;

e)  To be custodian of the League's Minute Book and correspondence files and archives.

Article 4.7 Treasurer

It is the responsibility of the Treasurer to:

a)  To keep full and accurate accounts of all receipts and disbursements in books belong to the League;

b)  To deposit all receipts intact in the name of and to the credit of the League in such depositories as may be designated by the Board from time to time;

c)  To disburse funds of the League by cheque only, as may be directed by the Board;

d)  To act as a duly appointed signatory in accordance with Article 8.4;

e)  To report in writing to each monthly Board meeting the financial status of the League and the results of operations for the current fiscal year;

f)  To have the Books and Financial Statements of the League reviewed annually by such independent persons as the Board may appoint for such purpose and to present results of such review to the membership at the next Annual General Meeting;

g)  To prepare Financial Statements for the current fiscal year and to present such statements to the membership at the Annual General Meeting;

h)  To be custodian of the books of the League and produce such books properly balanced at such time and place as the Board may direct;

i)  To form an ad hoc committee of the Board, including at least the President, ice Convener, Chairperson of the Ways and Means Committee and the Purchasing Agent for the purposes of preparing the Annual Budget;

j)  To prepare and submit the Annual Budget of the League for the approval of the Board in such a manner and at such time as the Board may direct.

Article 4.8 Ice Convener

It is the responsibility of the Ice Convener:

a)  To act as liaison between the League and the Oshawa Ice Advisory Council with the respect to the allocation of ice time;

b)  To disburse ice time to the coaches for their respective teams in such a manner as to insure the efficient and economic use of all ice time made available to the League;

c)  To assist in the collection of ice rentals fees; and

d)  To authorize all payments of ice rental fees.

Article 4.9 Referee-in-Chief

It is the responsibility of the Referee-in-Chief:

a)  To provide referees for every game to ensure that game assignment are fulfilled;

b)  To provide properly certified officials for all exhibition or tournament games against teams from other carded leagues, in accordance with the Canadian Hockey Association and Ontario Minor Hockey Rules and Regulations;

c)  To promote Canadian Hockey Officials Program (C.H.O.P.) , certification and re-certification clinics, and to encourage certification of all officials of the required age;

d)  To act as a direct liaison between the Referee-in-Chief of the OMHA as well as other carded House Leagues in the City, and provide and request qualified officials when required;

e)  To inform referees of all League Rules, special rule interpretations and rule changes the may occur during the season;

f)  To observe all referees on a regular basis and offer constructive criticism of referees regarding handling of games, making of calls, positioning, attitude, appearance, responsibilities and deportments;

g)  To scrutinize game sheets, follow up on game sheets where fines and suspension may be involved, and instruct referees on the proper procedure of writing up game reports;

h)  To act as liaison and mediator if necessary in situations arising out of play between Coaches/Convener/Referee, and attempt a satisfactory explanation; and

i)  To avoid conflicts of interest in the performance of his/her duties and to this end shall not perform in the capacity of full-time Convener or team official.

Article 4.10 Chairperson of Rules Committee

It is the responsibility of the Chairperson of Rules Committee:

a)  To chair meetings of the Rules Committee in the formulation, changing, or interpretation of existing or new Rules & Regulations;

b)  To make representation to all the Conveners and Coaches during the season, to prepare for any changes or additions to the Rules & Regulations during the off-season period and receive suggestions for changes for committee discussion;

c)  To observe League play in order to see whether existing Rules & Regulations are being properly followed;

d)  To attend Board meetings and be prepared to offer interpretations of existing Rules &  Regulations as to the spirit or intent of the Rules & Regulations;

e)  To be prepared to attend and chair hearings called by the Board for suspensions and appeals or appoint a member of the Rules Committee to attend who are adequate and consistent to the aims and/or philosophy of the League;

f)  To submit annually in the off-season, all recommendations for changes to the rules, to the Board for approval;

g)  To submit annually to the Secretary and updated version of the rule book for printing prior to registration and in time for the initial coaches meetings;

h)  To be responsible for including any of the by-laws advanced to the League by the Oshawa Advisory Council;

i)  To attend all coaches meetings and offer to each division an interpretation of the Rules & Regulations and a statement of the aims and objectives of the League at each divisional level;

j)  To inform the appointed Ontario Minor Hockey Association representative of any MATCH PENALTY incurred during League, exhibition or tournament play and a brief description of the incident immediately following the game;

k)  To avoid conflicts of interest in the performance of his/her duties and to this end shall not perform in the capacity of full-time convener or team official.

Article 4.11 Convener

It is the responsibility of the Convener:

a)  To receive and implement all ideals, policies, and rules set by the Board to his/her division;

b)  To promote all policies and rules of the League with all parties concerned with his/her division and foster the goals and ideals set by the Board whenever and wherever possible;

c)  To assist the Board in the selection of coaches according to League Rules & Regulations.  The Convener must  keep accurate and detailed documentation of all complaints received concerning any Coach during the season and make these documents available at the Coaches Selection Meeting;

d)  Advise the Rules Chairperson of any off ice incidents which requires a hearing for disciplinary action;

e)  To receive and process all protests and appeals to the Board and the President;

f)   To support team suspensions and penalties applied by coaches providing the offense is within the Rules & Regulations;

g)  To be at the arena at least thirty (30) minutes before the 1st. game time to organize the dressing rooms, team roster, equipment and post notices when applicable;

h)  To act as liaison between the parents and the Board and to promote communication between all parties, participants, parents, coaches and the Board;

i)   To ask for and receive any suggested rules changes from coaches and parents during and in particular toward the end of each year. (The submission should be forwarded to the Rules Committee in writing through the Board);

j)   To communicate with the arena management regarding the ice and facility or equipments requests with the assistance of the Ice Convener;

k)  To co-operate with or request assistance of the arena attendants regarding matters of facility control and usage;

l)   To be responsible for the proper use and allocation of League equipment, and to require with the assistance of the Purchasing Agent assigned equipment form in the event of loaning equipment;

m) To emphasize and enforce the following rules;

                i)    control borrowing of players,

                ii)   enforce the number systems pertaining to that division,

                iii)  control double shifting of players,

                iv)  promote equal ice time for all participants,

n)  To establish team rosters using the formula established by League Rules & Regulations;

o)  To promote the use of available instructional assistance to all teams whether in the form of personnel instructional materials;

p)  To assist in the collection of ice rental fees;

q)  To ensure that the sweaters are laundered prior to being returned at the end of the season;

r)   To forward a list of any suspensions with a report of the incident to the Vice-President, Rules Chairperson and the President;

s)  To maintain an updated list of all suspensions and forward regular updates to the President and the appropriate Vice-President;

t)   To oversee and control the movement of affiliated players in accordance with the procedures established by the League and the Oshawa Minor Hockey Association.  Such opportunities will be offered in compliance with the O.M.H.A. Player Affiliation Rules and Regulations;

u)  To make an injury report on any player requiring professional medical attention to be forwarded to the President and Vice President in charge of the division;

v)  To avoid all conflicts of interest in the performance of his/her duties and to that end will not act in the capacity of team official n the division for which he/she is responsible.

Article 4.12 House League Tournament Co-Ordinator

It is the responsibility of the House League Tournament Co-Ordinator:

a)  To receive all information regarding O.M.H.A. sanctioned House League Tournaments and to process that information to the coaches through the division Convener.  All tournaments must be sanctioned by the O.M.H.A. prior to entrance by any team;

b)  To advise all coaches they must have all team officials certified and registered with the O.M.H.A. as weel as one team official who is also registered with the O.M.H.A. as a H.T.C.P. certified trainer Level 1 or higher;

c)  To make all coaches aware of O.C.H.L. & O.M.H.A. rules and regulations concerning tournament play and oversee the implementation of such rules and regulations;

d)  All tournaments must be scheduled in such a manner so that they are not overly disruptive to the normal weekly operation of the House League and must not interfere with League playoff schedules.

Article 4.13 Select Team Tournament Co-Ordinator

It is the responsibility if the Select Team Tournament Co-Ordinator:

a)  To receive all information regarding O.M.H.A. sanctioned Select Team tournaments, and upon approval of attendance from the Board, processing and forwarding of the information to the Coaches and Conveners concerned,

b)  To make all coaches aware of O.C.H.L. & O.M.H.A. rules and regulations concerning exhibition and tournament play, and to oversee the implementation of such rules and regulations;

c)  To make all coaches aware of League policy and Article 10.3 established by the Board with regards to the information on the team and the day to day operation of the team, and ensure that this Article and League policies are strictly enforced;

d)  To form and chair a committee in accordance with Article 10.5(a) and with the approval of the Board, the selection of coaches for the Select Teams.  All team staff must be certified and registered with the O.M.H.A.;

e)  To notify all candidates verbally and in writing as to their successful or unsuccessful application as Select Team Coach immediately following the Board Meeting at which such application was approved or denied.

Article 4.14 Purchasing Agent

It is the responsibility of the Purchasing Agent;

a)  To purchase all equipment and supplies as may be required by the League, upon approval of the Board;

b)  To advise the Board of equipment requirements of each division in the League;

c)  To  recommend the equipment to be purchased having due regard for quality, cost, and the safety of the participants;

d)  To request quotations for the supply of all equipment, where the cost of such equipment is estimated to be in excess of $100, and to report such quotations to the Board prior to purchase;

e)  To provide the Board with a list of all equipment on hand in each division when requested; and

f)   To arrange for storage, handling, repair of all sweaters and equipment.

Article 4.15 Chairperson of Ways & Means Committee

It is the responsibility of the Chairperson of Ways and Means Committee;

a)  To chair meetings of the Committee;

b)  To represent the Committee and act as liaison between the Committee and the Board;

c)  To submit for the approval of the Board, the Committee's recommendations regarding those promotional activities which the Committee feels will result in increased revenue for the League; and

d)  The purchase through the Purchasing Agent, all equipment and supplies as may be required by the Committee, upon approval of the Board.

Article 4.16 Publicity Agent

It is the responsibility of the Publicity Agent;

a)  To assist the League in obtaining and keeping the understanding and goodwill of the public;

b)  To act as liaison with the media and the City;

c)  To prepare any promotional material that the Board may require; and

d)  To obtain and deliver the weekly game results for each division to those newspapers as may be determined by the Board, in time to meet the respective deadlines.

Article 4.17 Custodian of Trophies

It is the responsibility of the Custodian of Trophies;

a)  To care for and when necessary, arrange for the repair of all trophies and trophy cases owned by the League;

b)  To arrange for the engraving of all trophies as required;

c)  To arrange for the display of all trophies, banners and other awards as the League may receive from time to time; and

d)  To ensure that all trophies are available to the League as and when required.

Article 4.18 Special Events Co-ordinator

It is the responsibility of the Special Events Co-ordinator;

a)  To be the Heritage Tournament Registrar and as such; assure the tournament and dates are listed in the O.M.H.A. annual lists of tournaments;

b)  To notify all teams of their successful or unsuccessful  tournament applications;

c)  To send out Heritage Tournament packages to each team; and

d)  To be Co-chair of the Heritage Tournament.

Article 4.19 Registrar

It is the responsibility of the Registrar;

a)  To act as the League representative before Oshawa Minor Hockey and Ontario Minor Hockey;

b)  To ensure that all coaches, trainers, referees and players are properly carded with the Ontario Minor Hockey Association;

c)  To act as liaison between the League and Ontario Minor Hockey; and

d)  To issue weekly updates of the carding process to the President.

Article 5.0 Committees

Article 5.1 Executive Committee

a)  The Executive Committee shall consist of the President and four other Directors of the League as may be determined by the President; and

b)  It is the responsibility of the Executive Committee;

        i)  To act in the place of the Board where, in the opinion of the President, such action is considered necessary and in the best

        interests of the League; and

        ii) To report any action taken on behalf of the Board to the Board, at the next regular monthly meeting.

Article 5.2 Rules Committee

a)  The Rules Committee consists of the Chairperson and no less than four other members duly appointed at the Annual General Meeting in accordance with the By-Laws; and

b)  It is the responsibility of the Rules Committee;

        i)   To recommend new rules or changes to existing rules pertaining to the playing of hockey;

        ii)  To provide an interpretation of such Rules & Regulations when called upon by the Board; and

        iii) To be prepared to attend and chair suspension and appeal hearings called by the President.

Article 5.3 Ways & Means Committee

a)  The Ways & Means Committee consists of the Chairperson and no less that four other members duly appointed at the Annual General Meeting in accordance with the By-Laws; and

b)  It is the responsibility of the Ways & Means Committee;

        i)   To develop and recommend to the Board such promotional activities as may be reasonably expected to result in increased

        revenue for the League;

        ii)  To organize and conduct such promotional activities; and

        iii) To collect all revenues from such promotional activities; and

        iv) To report the financial results of such activities to the Board at the next Board Meeting.

Article 5.4 Nominating Committee

a)  A Nominating Committee for the ensuing year shall consist of a Chairman who shall be the 1st. Vice-President and two (2) Directors selected by the President and two (2) Members of the League who shall be selected by the Board of Directors.

b)  It is the responsibility  of the Nominating Committee to recommend persons for election as Directors at the next Annual General Meeting of the League. Such recommendations shall take to form of a list of Directors and corresponding positions as Officers, and the names of those persons who have indicated their willingness to serve in the positions designated.

c)  Where the Annual General Meeting is concerned, the persons recommended by the Nominating Committee shall be deemed to have been duly nominated.

d)  Volunteers for participation on committees or for other responsibilities as the Board may see fit to assign will be accepted by the Board at any time during the year.

e)  All nominations will be closed forty-eight (48) hours prior to the start of the Annual General Membership Meeting.

Article 6.0 Appointees

Article 6.1 Referee

It is the responsibility of the Referee;

a)  To conduct all games within the rules as set down by he Canadian Hockey Association, the Ontario Minor Hockey Association and those Rules & Regulations further established by the League;

b)  To control the conduct of participants, team officials, and time keepers, before, during and after the games;

c)  To write all game reports and communicate to the Referee-In-Chief any information arising out of the game sheets which involve suspensions of the participants or team officials and in particular report all MATCH PENALTIES to the proper O.M.H.A. contact.

d)  Arrive at the arena thirty minutes before the game time;

e)  To attempt to start games on time and where teams are tardy  coming to the ice, to summon them, and where that is not sufficient, to warn them of a delay of the game penalty;

f)  To assist the Convener in the supervision of approved equipment and to prevent unapproved equipment from being used; and

g) It is mandatory that all officials of age, attend the Canadian Hockey Officials Program (C.H.O.P.) certification clinic.

Article 6.2 Coach

It is the responsibility of the Coach;

a)  To provide for his/her team an example which will foster a high level of sportsmanship and encouraging positives attitudes among the participants;

b)  To implement all ideals, policies and Rules & Regulations of the League set out by the Board and as such as an officer of the League, enforce the policies and Rules & Regulations of the the League whenever and wherever  possible;

c)  To inform the players and the parents of the rules of the game as determined by the Canadian Hockey Association, the Ontario Minor Hockey Association and the policies and Rules and Regulations further determined by the League. (The Coach shall make available a copy of the League Rules & Regulations by anyone upon request);

d)  To control the behavior of his/her players and all participants when necessary within the arena facilities;

e)  To advise the Convener of any player shortages as soon as possible, preferably twenty-four hours before game time (if needed, he/she will request at this time the Convener provide borrowed player(s) for the game);

f)  To advise the Convener of any team suspensions or penalties given out by the Coach or Manager and the reasons for such penalties or suspensions;

g)  To inform the Convener of any participant who missed two consecutive games or practices without notifying the Coach or Manager;

h)  To inform the Convener of any difficulties with sweater numbers or equipment prior to game time (Sufficient time must be given in order that the situation might be remedied,);

i)  To inspect all equipment in order to verify that only approved equipment is being used;

j)  To be present at the arena thirty (30) minutes before game time, and to insure that the players are on the ice ready to play at the proper time or at the request of the Conveners and Referees;

k)  To insure that all games sheets are filled in properly and legibly;

l)  To prohibit the use of alcoholic beverages, smoking, profanity, or unacceptable social conduct within team dressing rooms, all players benches, or on the ice surface;

m) To ask and receive instructional assistance, whether in the form of personal or instructional material to improve the skill development of his/hers players;

n)  To apply annually for renewal of his/her coaching status within the League;

o)  It is mandatory that all coaches attend and become certified under the O.M.H.A. coaching certification programs;

p)  To provide a Financial Statement for the team's activity for the current season to the Treasurer by April 30th of the current season;

q)  To ensure that all sweaters are properly cleaned prior to being returned at the end of the season, and to advise the Division Convener and Purchasing Agent of any damaged equipment;

r)  Where a player has sustained an injury or illness requiring professional medical attention, approval from his/her Doctor on official letterhead  must be provided to and secured by the Division Convener prior to his/her returning to his/her respective team as an active player;

s)  Inform Convener of all exhibition games 48 hours before game;

t)  Produce game sheets for Convener before the next League game; and

u)  To notify the Division Convener as soon as any players is in arrears thirty (30) days.

Article 6.3 Trainer

It is the responsibility of the Trainer to:

a)  To attend and successfully complete the H.T.C.P. (Hockey Trainers Certification Program) at Level 1 or highe.  The Trainer must be certified and registered with O.M.H.A. prior to this Board acknowledging him/her as such;

b)  To apply annually for his/her certified status with the League;

c)  To provide for his/her team an example which will foster a high level of sportsmanship and encourage positive attitudes among the participants.

Article 6.4 Manager

It is the responsibility of Manager to:

a)  Submit a CURRENT CRIMINAL INFORMATION REQUEST (CIR) check, to the designated League official.  These documents will become the property of the League.

b)  Work with the Coach to provide administrative support to the Team;

c)  Administer the funds collected for Team purposes;

d)  Ensure that the team bank account is operated in accordance with League guidelines. (To provide co-signatures required for the team account.  The 1st being his/hers.  the 2nd signature will be a member of the team not related to any TEAM OFFICIAL);

e)  To provide a Financial Statement for the team's activity from the beginning of the season to December 31st of the season to the Division Convener at the first League game after December 31st of the current season;

f)  To complete all Financial dealings for the season by April 30 of the current season at the latest;

g) To provide a Financial  for the team's activity for the current season to the Treasurer by April 30th of the current season;

h) To provide a proper accounting of the team funds at any time upon request from the League.

Article 7.0 Meetings

Article 7.1 Monthly Board Meeting

The Board shall meet monthly  or at the discretion of the President except that no more than 60 days shall pass between consecutive meetings.  The date, time and place of such meeting shall be determined by the President.

Article 7.2 Annual General Meetings

The Annual General Meeting of the General Membership of the League shall be held on or before the last day of March.  The date, time and place of such meeting shall be determined by the President'

Article 7.3 Special Meetings

At the request of any three (3) members of the Board, the President shall call a meeting of the Board and decisions made at such meeting are effective only until the next Annual General Meeting.

Article 7.4 Agenda

a)  Except for Special Meetings an agenda shall be prepared for all meetings of the League and distributed to or made available to those members as may be directed by the President or as may be provided elsewhere in the By-Laws;

b)  All meetings shall be conducted according to the order and content of the agenda prepared for such meeting;

c)  The form of the agenda for the Annual General Meeting may include but not be limited to:

            i)    Minutes of the last Annual General Meeting;

            ii)   Business arising from the Minutes;

            iii)  Treasurer's Report;

            iv)   New Business;

            v)    Notice of Motion;

            vi)   Elections;

            vii)  Adjournment.

d)  The form of the agenda for the Monthly Board Meeting may include but not be limited to:

            i)      Minutes of the last Monthly Board Meeting and/or Annual General Meeting;

            ii)     Business arising from the Minutes;

            iii)    Correspondence;

            iv)    Treasurer's Report;

            v)     President's Report;

            vi)    Vice-Presidents' Reports;

            vii)    Ice Convener's Report

            viii)   Rules Committee Chairperson's Report;

            ix)     Referee-in-Chief's Report;

            x)      Purchasing Agent's Report

            xi)     Ways and Means Committee Chairperson's Report;

            xii)    House League Tournament Co-ordinator's Report;

            xiii)   Select Teams Tournament Co-ordinator's Report;

            xiv)   Publicity Agent's Report;

            xv)    Custodian of Trophies Report;

            xvi)   Chairman of Mentor Committee's Report;

            xvii)  New Business;

            xviii) Date and place of Next Meeting;

            xix)   Adjournment.

Article 7.5 Rules of Conduct

All meetings shall be conducted in accordance with the accepted or customary rules of parliamentary procedure to the extent that such conduct is considered to be in the best interest of the League.  The Chairperson may, upon acceptance of the majority of the members present, waive such rules of parliamentary procedure to ensure the most fair, equitable and timely consideration of the business of the League.

Article 7.6 Chairperson

The Chairperson of any meeting shall be:

a)  In the case of the Annual General Meeting, Monthly Board Meetings or Special Meetings, the President;

b)  In the case of standing Committee, the Chairperson duly elected for the respective committee; and

c)  In all other cases, the person appointed for such purpose by the Board.

Article 7.7 Quorum

For the purposes of conducting a meeting, a quorum shall be:

a)  In the case of the Annual General Meeting, 30 members having the right to vote;

b)  In the case of the Monthly Board Meeting, 12 members of the Board; and

c)  In the case of all other meetings, a majority of the members having the right to vote.

Article 7.8 Voting

a)  All members in good standing as defined in Article 3.0 and who have reached the age of 18 years, including members of the existing Board, are eligible to vote at the Annual General Meeting;

b)  Only the Members of the Board of the Executive Committee may vote at the respective meetings;

c)  There shall be no proxy votes;

d)  No member shall have more than one vote;

e)  Voting shall be by a show of hands at all meetings of the League unless otherwise determined by the Chairperson;

f)   Decisions shall be made by a simple majority unless otherwise determined by the By-Laws;

g)  In the event of a tie the President/Chairperson will cast the deciding vote.

Article 7.9 Notices of Motion

Any motion from the floor at an Annual General Meeting or Special Meeting must be presented as a Notice of Motion to the Board in writing at least  two (2) weeks prior to such meeting.

Article 8.0 General

Article 8.1 Address of League

The address of the League shall be:

            The Oshawa Church Hockey League

            27-1300 King St. East, Box 231

            Oshawa, Ontario

            L1H 8J4

Article 8.2 Banking

The banking business of the League shall be transacted with such bank or trust company as the Board may designate, appoint or authorize from time to time by resolution.

Article 8.3 Membership Fees

The Annual Membership fee for Participating Members shall be established by the budget as approved in the manner  prescribed.

Article 8.4 Authorized Signatures

The signing officers for the League shall be the Treasurer and any one of the following members of the Board;

        President

        1st Vice President

        2nd Vice President

        3rd Vice President

Article 8.5 Fiscal Year

The Fiscal Year of the League shall be May 1 to April 30, inclusive

Article 8.6 Amendments to By-Laws

a)  Any new By-Laws or proposed amendments to the existing By-Laws must be first submitted in writing to the Board for consideration at least two (2) weeks prior to the Board Meeting at which they are to be discussed;

b)  The By-Laws of the League may be repealed or amended by By-Laws enacted by a simple majority of Directors at a meeting of the Board of Directors and sanctioned by at least 75% of the Members at a Special General Meeting duly called for such  purpose pr at an Annual General Meeting of the League.

Article 8.7 Heritage Tournament Committee

a)  The President of the League, or his nominee, upon approval by the Board, and the Special Events Co-ordinator, shall be the Co-Chairs of this committee;

b)  Board members ahll act in their corresponding League roles on this committee;

c)  The Board shall appoint qualified volunteers to fill any vacancies or special tournament requirements.